Email Distribution Action
To add an email action
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Select the Email option on the Action page.
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Specify the recipients' email addresses in the corresponding boxes: From, To, Cc, Bcc. To select recipients from the contacts list, click the Contacts icon
. The Find Contacts window will appear. In the Find Contacts window:-
Select the Look In criteria from the following:
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Internal: Select from contacts specified in the Automator Contacts.
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Active Directory: Selects from contacts specified in the active directory.
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Domino Notes: Select from contacts specified in Domino notes.
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Select the Search Criteria from the following options: Name, Email, Contains, Is,Starts with, Ends with.
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Click the Find Now button, to display all the available contacts according to the specified criteria.
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Select the necessary contacts from the Available Contacts list.
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Click Save to insert specified recipients.
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Type the message subject in the Subject box.
NOTE: You may use the naming macros to provide a subject line for an email distribution. To do this, click the Insert Macro icon 
and select the naming macros from the drop-down list.
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Type the message in the text box.
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Select the Attach files check box to attach a file for the distribution.
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Select the Zip check box to archive the attached files. The Zip Options drop-down arrow will appear.
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Under Zip Options provide the following information:
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Specify the compression type from the following: None, Medium, Maximum.
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Select the Store directory path check box if necessary.
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Select the Password check box to set the password.
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Select the Attach links check box to attach a link to file.
NOTE: Please specify the Admin Host and Port and Client Host and Port information in the System Settings.
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Select the One file per mail check box to attach only one file per mail.
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Select the email priority from the following:Low, Normal, High.
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Click Save to save the action.
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